Guidance for Creators with Large Portfolios

RightsClick is designed to support creators who may wish to manage hundreds or thousands of Titles. If that’s you, please review the following guidelines for maintaining and working with large portfolios. 

File Types

You can upload most common file types. This version of the software does not include players or preview functions. The main reasons to upload files are to facilitate registration with the Copyright Office and/or to provide evidence with claims of infringement. There is no need to use large, master file types, and your experience will be much better (faster), if you do not. See also file types accepted by the U.S. Copyright Office for electronic deposits:

At this time, RightsClick only assists with registration applications using electronic deposit copies. For certain published works, see instructions on mandatory physical copies for registration purposes.

File Size 

The maximum file size for a single file uploaded to the Copyright Office, including compressed files, is 500mb. For your sanity and ours, please DO NOT USE large files with RightsClick. Compressed, smaller files, as long as they are clearly viewable or audible, are advisable.

Best Practice

Especially when uploading multiple Titles to a single Project (e.g. Edison_1 to Edison_100 to Project Edison 2018), it is generally faster to name your files at the desktop level and then import them into RightsClick. Keep file names short, if possible, as this will expedite the registration process, if you intend to register works in groups. 

Understanding Groups

You may upload as many Titles as you like into a Project, and the Titles do not all have to be the same Type for Portfolio Management purposes. For instance, if you are working on a project that entails music, illustration, literature, etc., you may organize these in a single Project, but if you intend to register these works, certain rules apply as to what may or may not be grouped into a single application. At this time, RightsClick can only assist you with applications for groups of the same type of work.   

Group Registrations

RightsClick can assist you in preparing a registration application for up to 750 photographs—either published or unpublished—in a single group application. You can also use RightsClick to help submit your registration application for a group of unpublished works (of any type other than photographs) in bundles of 10 Titles per application. For instance, if you have 45 illustrations to register at once, this requires 5 total applications with the USCO.

Group applications must be either all published or all unpublished works – don’t mix the two in a single application. Published groups must comprise Titles with the same publication year. See the RightsClick glossary for help understanding what “publication” means in copyright law.

Other Groups

We will be adding these group registrations very soon:

  • musical works first published as albums.
  • sound recordings and associated artwork published as albums.
  • short online literary works (e.g., blogs).
Registration Fees per ApplicationUSCORightsClickTotal
Single Work$45$15$60
Single Work Made for Hire$65$15$80
Group Photo Applications of <100 titles:$55$15$70
Group Photo Applications of ≥ 100:$55$30$85
Groups of Unpublished Works:$85$15$100

What is a work made for hire?  See our glossary.