Guide for Creators with Large Portfolios

RightsClick is designed to support creators who may wish to manage hundreds or thousands of Titles. If that’s you, please review the following guidelines for maintaining and working with large portfolios. 

File Types & Sizes

You can upload most common file types. The main reasons to upload files are to facilitate registration with the Copyright Office and/or to provide evidence with claims of infringement. There is no need to use large, master file types, and your experience will be much better (faster), if you do not. For instance, we recommend files 3mb or less, if possible, and JPEGs are preferred for visual works.

For example, you can upload a PDF of an image, and the Copyright Office will accept this format as a deposit copy, but RightsClick will display this as an icon rather than as an image in the application.

At this time, RightsClick only supports registration applications using electronic deposit copies. For certain published works, see instructions on mandatory physical deposit copies. See also file types accepted by the U.S. Copyright Office for electronic deposits.

Best Practice

Especially when uploading multiple Titles to a single Project (e.g. Edison_1 to Edison_100 to Project Edison 2018), it is generally faster to name your files at the desktop level and then import them into RightsClick. Keep file names short, if possible, as this will expedite the registration process, if you intend to register works in groups. 

Latin Characters

Please do not name Projects or Titles using characters other than the Latin/Roman alphabet. Foreign titles are acceptable, but alphabets like Cyrillic or Chinese characters will not be properly understood either by RightsClick or the Copyright Office system.

Understanding Groups

You may upload as many Titles as you like into a Project, and the Titles do not all have to be the same Type for Portfolio Management purposes. For instance, if you are working on a project that entails music, illustration, literature, etc., you may organize these in a single Project, but if you intend to register these works, certain rules apply as to what may or may not be grouped into a single application. At this time, RightsClick only supports applications for groups contain the same type of work. We will be adding more options soon.   

Group Registrations & Published Works

RightsClick allows you to prepare a registration application for up to 750 photographs—either published or unpublished—in a single group application. You can also use RightsClick to submit your registration application for a group of unpublished works (of any type other than photographs) in bundles of 10 Titles per application. For instance, if you have 45 illustrations to register at once, this requires 5 total applications with the Copyright Office

Group applications must be either all published or all unpublished works, and RightsClick will prevent you from mixing the two on a single application. With a large volume of works, it may be easier to create two Projects that may be creatively related but have different publication status (e.g., Edison Unpublished & Edison Published).

Published groups must comprise Titles with the same publication year. See the RightsClick Glossary for help understanding what “publication” means in copyright law.

Other Groups

We will be adding these group registrations soon:

  • musical works/sound recordings, and associated artwork first published as albums.
  • sound recordings and associated artwork as unpublished albums.
  • short online literary works (e.g., blogs).
Registration Fees per ApplicationUSCORightsClickTotal
One Work by One Author (no limit of claim)$45$15$60
One Work by One Author (w/limit of claim)$65$15$80
One Work Made for Hire$65$15$80
Work With More Than One Author$65$15$80
Group of Photographs <100 titles:$55$15$70
Group of Photographs ≥ 100:$55$30$85
Group of Unpublished Works (Max. 10 per application)$85$15$100

What is a work made for hire?  See our glossary.